e-Transit Pass


To bring transparency on end-to-end mineral movement & accountability of each stake holders, Odisha Government has been determined to tighten all loose ends in the mining activities. The trust deficit between the Miners, agents with the Government is at the lowest level. Transparency in this sector is most essential for genuine business to operate. Hence its required to have end-to-end accountability of mineral, regulate the production, dispatch & self consumption of mineral from Odisha.

Why e Pass

With Partial online and partial manual system complicates the process and cannot verify the authenticity of original or a fake transit passes. The Transit Pass is one of the major requirements to track dispatch of ore from source to destination. Further in triplicated copy Transit Pass book system, it was very difficult to track daily activity in mineral dispatches. Due to manual intervention and voluminous paper works there are chances of misuse and loss of data. Hence, ePass has been designed to simplify the process of issuance of Transit Pass and monitor them effectively using IT tools. The ePass is uniquely Bar-coded with 1D & 2D containing specific details of the Mineral Carrying Vehicle which is used for verifying it at the check gates, railway sidings, etc.. The ePass can be printed by the Lessee/Licensee who has been issued with a valid Permit.

Types e Pass Solution

During study, it was identified that working through a common system is a challenge. To avoid the complexity, Three versions have been designed to accommodate all with strict accountability & tracking Ore from Source to destination.

  • Online Web : This facility is suitable for Licensee, where adequate infrastructure (Electricity and Internet Connectivity) is available
  • Desktop : Facility is suitable for Mines, where adequate infrastructure (Electricity, Electronic WB and Internet Connectivity) is available. But one can generate ePass upto 4 hours without having internet connectivity.
  • Mobile : Suitable for both mines and licensee, who does not have adequate infrastructure, but they have to update e Pass utilization in i3MS .

e Pass has been designed to simplify the process of issuance of Pass (Trip Sheets) and effectively monitor them using IT tools.

The e Pass is uniquely identified 1D and 2D Bar-coded dual copy (1. Destination Copy, 2. Check Gate Copy). The 2D Bar-code contains specific details of the Mineral Carrying Vehicle which is used for verifying it at the check gates, railway sidings & as well as en-route.

The e Pass can be printed only by the Lessee/Licensee who has been issued e-Permit. While generating e pass, the dispatch details gets filled automatically except Carrier Number, Transporter Name & check gate name, which the operator needs to fill.

On confirmation of the operator for generating e Pass, the system will allot a unique e Pass no. and is printed with time stamp.

Security Features

e-Pass cannot be activated to the Lessee/ Licensee until the permit is issued online.

e-Pass cannot be generated based on a unregistered Truck. The Mineral carrying truck details should be available in the database of Mines duly registered in i3MS through validation process. At the mines end at loading point e Pass system has the integration with electronic weigh bridge and there is no human interventions updating tare weigh & gross weight. It has got the facility to auto capture & record the gross weight of trucks.

No. of ePass generated is automatically calculated by the IT Tool and cannot allow more to be generated than the amount specified in the permit. The IT tool will automatically assign a unique bar code to the Pass. This can never be duplicated. Watermark will be provided in the pass for avoiding duplicity. Unique 1D & 2D Barcode is provided for verification at check gate and weighbridge.

Security Measures

As this e-Pass will replace the manual pass issue process, its very much important to look into the security aspect of e-Pass. The Passes contain encrypted data in 2D and 1D barcode that is not possible to decrypt easily. In order to prevent Xerox copies, department has instructed the mines manager to stamp and sign on the passes. Also the barcodes can be read at anytime to know the genuineness of the pass.

When the pass is scanned at the check gate, the entire history of the pass is displayed and the check gate officer can take a call on the details available on the pass against the real fact.

In case there is no access to the server to get real-time data, in that case the 2D barcode can be scanned using specialized application to decrypt the data and get complete information on Pass.

Once every transaction of mineral is made public, the assumption of favoritism, illegal activity and obnoxious figures claimed by a few on account of scams can be seen and judged by all said a top mandarin. The system is now planned to be integrated with Indian Railways and State Transport database. As the issuance of permit and pass is one of the most vital & tightly controlled processes laid down by the State Government, any mistake will have catastrophic results.

End Destination Confirmation

At Govt. Railway sidings a hand held bar code scanner is provided.

This scanner has capability of reading the content of the 2D barcode.

If the railway siding has internet connection, the data captured through this device is uploaded in i3MS portal.


The mineral stock at the source, actual dispatch & mineral delivery status can be traced out. Easier to the lessee & licensee to apply for a new permit for change of extension of permit validity. Duplicate Pass can be traced easily even without the presence of internet connectivity. Pass details can also be received from the server using SMS anywhere, anytime. As the ePass generation tool is integrated with the electronic weigh bridge, there is no chance of manipulation on the mineral weight.

Check gate Automation

Fraud Detection Tool

Check Gates are informed on computer on the Number of Truck to pass his gate and approximate time that would be required to reach from the Mines.

If the Truck enters the check gate late, the checking officer will divert the truck for weight measurement.

The normal truck will be passed by reading the Barcode using barcode reader.

The Barcode reader can alert on whether the pass is genuine or any tempering has done on it. It also alerts on the number of times the pass has been scanned so that the same pass is not used repeatedly.

Infrastructure & Manpower

  • The ePasses are generated online and printed at the mines end. So there is chances of duplicate pass or tempering on the passes generated.
  • Check gates are important points where these passes have to be scanned and recorded on the central server.
  • Each check gate is equipped with weighing bridge, computer, printer and internet connectivity to access the central server.
  • Two computer operators are appointed for pass verification.
  • Security personnel are also deployed to handle any unwanted scenarios.
  • There is secure wifi zone created around the check gate so that the barcode readers can talk to the server in wireless mode.

Railway Siding

Offline data updation

Before dumping minerals at the railway siding the carriers should have checked by the check gate. As there is not internet connectivity available at the railway sidings, Offline data updating technique has been used to get vehicle movement details at those places.

Separate application has been developed for barcode reader to read the 2D barcode and validate whether this is created from I3MS or not. The barcode device decrypt the data and show the information on its screen. Once the barcode scanned, the information is stored in the device itself.

Data updation from Railway Siding

In regular interval of time, the data stored in the device is transferred to central server.

For transferring the data to central server, the system requires minimum bandwidth and time.

The output data is also encrypted in nature so that there is no change of tempering the data during transmission.

End-to-End Mineral Tracking

e Pass Checking on the way

I3MS provides facility to track the pass information on the way by designated officers on duty. The officer can send an SMS to the state toll free number with the TP number printed on the pass. The server then gathers the details of transit pass from the TP number and send a customized message to the sender.

The return SMS contains the Transit permit number, consignee and consigner name, vehicle registration number and type and weight of the mineral. This also alerts the officers if any tempering is done with the e-Pass, for security reason, this facility is provided to selected mobile numbers, mainly the administrative officers of the district.

Forecast on Mineral Dispatch

I3MS records every transaction on permit and pass done at lessee/licensee, DDM office, Mines, check gate and SMS checking.

Traffic control at the mines are is a major concern for the local police and administration as the offices are ignorant on how many vehicles are to be plied through the roads. lessee.

With the implementation of I3MS e-Pass system, officers are now able to see the forecast of Mineral to be dispatched across the state.

The Mines managers are asked to provide the number of vehicles used for transportation 24 hours in advance. The system then make a normalization and recalculate the permissible number of Vehicles to be transported.

The ePass generation stops when this number reaches for a particular lessee.